Municipal Clerks

Record and edit the minutes of meetings and distribute to appropriate officials or staff members.

Issue public notification of all official activities or meetings.

Record and maintain all vital and fiscal records and accounts.

Prepare meeting agendas or packets of related information.

Participate in the administration of municipal elections, such as preparation or distribution of ballots, appointment or training of election officers, or tabulation or certification of results.

Prepare ordinances, resolutions, or proclamations so that they can be executed, recorded, archived, or distributed.

Maintain and update documents, such as municipal codes or city charters.

Plan and direct the maintenance, filing, safekeeping, and computerization of all municipal documents.

Perform budgeting duties, such as assisting in budget preparation, expenditure review, or budget administration.

Perform general office duties, such as taking or transcribing dictation, typing or proofreading correspondence, distributing or filing official forms, or scheduling appointments.

Provide assistance to persons with disabilities in reaching less accessible areas of municipal facilities.

Process claims against the municipality, maintaining files and log of claims, and coordinate claim response and handling with municipal claims administrators.

Respond to requests for information from the public, other municipalities, state officials, or state and federal legislative offices.

Develop or conduct orientation programs for candidates for political office.

Coordinate or maintain office tracking systems for correspondence or follow-up actions.

Issue various permits and licenses, such as marriage, fishing, hunting, or dog licenses, and collect appropriate fees.

Research information in the municipal archives upon request of public officials or private citizens.

Perform contract administration duties, assisting with bid openings or the awarding of contracts.

Collaborate with other staff to assist in the development and implementation of goals, objectives, policies, or priorities.

Serve as a notary of the public.

Provide assistance with events, such as police department auctions of abandoned automobiles.

Prepare reports on civic needs.

Represent municipalities at community events or serve as liaisons on community committees.